FINANCE ADMINISTRATOR

The Role

We are looking to appoint a detail orientated and proactive Finance Administrator to join our School's Finance Team. This is a fantastic opportunity to contribute to the smooth running of our School's financial operations while working within a supportive and friendly team.

The position is term time plus 2 weeks (with a minimum of one week during the summer holidays), requiring 25 hours per week, Monday to Friday. The specific working pattern will be discussed.

Salary

£16k - £20k (FTE £29,928 - £37,409)

How to Apply

Please email hr@hoevalleyschool.org expressing your interest in the role, ask to arrange a visit to the site, or ask any further questions you may have.

Core Responsibilities

To place orders received from budget holders ensuring they are placed in accordance with School policies and that the School obtains value for money in all its expenditure
To ensure purchase orders, invoices and delivery notes are matched to ensure proper authorisation and reconciliation
To prepare invoices for payment
To process staff expense claims
To prepare documentation for purchase card reconciliation
To purchase and manage uniform and rewards vouchers
To check and maintain stock of stationery cupboard and reprographics room
Revision guides - to liaise with Head of Faculty and order and resale to students
To place annual summer order for faculty resources, checking deliveries and preparing for distribution
To check and maintain stock of staff kitchen supplies
ParentPay dinner money - registration of new students and staff, managing debt for students and staff, helping parents with queries
To liaise with Catering team re students, debts, deliveries and invoicing
To work the till at lunchtime and helping with queries
To support with Pupil Premium uniform, sourcing and purchasing
Charity collections - distribution of and collecting back charity boxes and counting the cash
Chromebook repairs - to arrange payment plans with parents and liaise with IT
To maintain accurate records and filing systems, electronic and paper
To support the Finance Manager with any other ad hoc processes not listed
To comply with the School Financial Management procedures

Person Specification

Essential	Desirable	Assessment Criteria
QUALIFICATIONS & COMPETENCIES
Minimum GCSE (Grade C or higher) or equivalent (NVQ level 2) in English and Mathematics		Application form
ICT literate with proficiency in a range of applications		Application form
EXPERIENCE
Evidence of successful sustained employment in a comparable working environment in finance or administration support	Experience of working in a finance or administrative role in an educational setting	Application form & interview
	Experience of procurement of goods or services	Application form & interview
	Experience of handling confidential and sensitive information	Application form, interview & reference
SKILLS AND ATTRIBUTES
Alignment with HVS CIRCLE Values: C - Courtesy Model the calm behaviour expected of others in terms of consideration, professionalism, trust and respect I - Integrity Fair and honest, trustworthy, committed to earning success through hard work R - Resilience Not giving up when times are tough, demonstrating endurance C - Community A strong sense of responsibility to the community to improve the quality of the local environment for its residents L - Leadership Showing leadership in thought and action, being open to new ideas and overcoming adversity to achieve success; communicating effectively E - Enthusiasm A positive attitude towards life, passion, curiosity and a lifelong love of learning		Application form, interview & reference
Excellent organisation skills with the ability to multi-task and effectively prioritise		Application form, interview & reference
Strong attention to detail where only the best is good enough		Application form, interview & reference
Excellent interpersonal skills with strong levels of numeracy and written and oral communication		Application form, interview & reference
Able to adapt to find practical solutions to problems		Application form & interview
Ability to remain calm, good-humoured and strategic in challenging contexts		Application form & interview
Commitment to the ethos of the School		Application form & interview
SAFEGUARDING
Two satisfactory written references including from current/most recent employer		Application form & reference
A satisfactory enhanced DBS check		DBS process

The School

"Hoe Valley School is an inspiring environment at the heart of its community where every student's experience is personalised. Our students will learn to think independently, pursue their ambitions and achieve to their highest potential."

Hoe Valley School is:

An oversubscribed secondary school that opened in September 2015 to serve the local community of South Woking
Rated 'Outstanding' by Ofsted in March 2024
Delivering innovative and exciting lessons to Years 7 - 13
Committed to ensuring our students leave us with excellent academic outcomes, the skills to be 'work-ready' and the traits of excellent global citizens
Following the National Curriculum, where Maths and English are taught everyday
A Google School with ICT fully embedded in all curriculum areas
Continuing to build a STEAM-focussed academic Sixth Form, which opened September 2023
Committed to learning which is relevant with links to the 'real world' of business, higher education and the local community
In a state of the art, new School completed in September 2018 on Egley Road, Woking
Committed to supporting our staff to have a good work/life balance by offering longer school holidays, bespoke CPD programmes, minimising paperwork and meetings, and ultimately by trusting our staff to deliver excellent outcomes