Forms & Useful Links

Downloadable Forms

HVS Family Handbook 2022-23 Free School Meals Application Form April 2020 Parental Consent for Administration of Medicines Student Application for Leave Open 2 Music Lesson Information Sept 2021Autumn 2022 Rolling 3 Week Menu & Price List

 

External Services We Use


SIMS Parent Portal

SIMS Parent PortalWebsite: https://www.sims-parent.co.uk/

Allows parents to view reports, timetables and attendance.


Parents Evening System

SchoolCloud Parents Evening

Website: https://hoevalley.parentseveningsystem.co.uk/

To sign up for Parents’s Evening appointments please follow this link


ParentPay

Parent Pay

Website: https://www.parentpay.com/

Used to pay for our cashless catering, trips, events and other items requiring payment.

 


Chromebooks

We are unable to sell replacement chargers for our chromebooks.

Amazon can provide a replacement 65W USB-C charger.

Amazon

Please note these will not work with the ASUS Chromebooks with a light grey top they will work with all other Chromebooks in use by students.

PTA

Welcome

A warm welcome to all new and returning Hoe Valley families. We hope that you are now settling into the school year.
The PTA works with the school and local community to raise funds for additional school resources and organise a variety of social activities throughout the school year.

We are a friendly and enthusiastic team of parents, guardians and teachers who want to make a positive contribution to school life.
Every parent/carer and teacher at HVS is automatically a member of the PTA and we hope that there is something we organise that attracts your interest – it’s a great way to meet other like-minded parents while building a strong school community. Help is always welcome and we are always open to suggestions for other events!

If you would like to be involved or get in touch for more information on anything please contact us via pta@hoevalleyschool.org.

Secondhand Uniform Store

We have a number of items of secondhand uniform which is available for small donations. If you are require any uniform items, please email PTA@hoevalleyschool.org with a list of the items and sizes you are looking for. If you have any unwanted school uniform please donate it at Reception!

 

Wellbeing Garden

Over the summer, a happy band set out to explore the woodland area adjacent to the school. After 3 days in the wilderness, we created
a woodland walk, two bridges and new vegetable beds with contributions from local timber merchants and Edwin’s Garden Centre. We are considering holding some Woodland Bathing experiences – more to follow. We are also planning a further day on the area in the Half Term break where help would be appreciated.

 

Quiz Night Friday 14th October 2022

Our second Quiz Night with Fish & Chip Supper!

Read all about it on our flyer here which includes a booking link. Fish n Chip Quiz Flyer

Our last quiz night was a great success and we need some strong competition to stand up to last year’s winners!! The Quiz Night will be preceded by a (brief) PTA AGM.

 

Christmas Market – details to follow soon.

Mike Bartlett
PTA Chair Person

Online Safety

At HVS we firmly believe that students should be given the opportunity to use the resources available to them responsibly and be supported in doing so. We are committed to helping them understand the dangers they face in an online world and have systems in place to support this.

As parents and carers, it is your responsibility to understand their online world and to help them be safe.

1. Educate yourselves
2. Talk with them and listen to them
3. Encourage them to think critically and develop a healthy suspicion of what they see and who they meet online.
4. Be a positive role model
5. Agree on some family ground rules

Internet Safety Resources

There is a wealth of resources to help support you and your child navigate this digital world

vpnMentor
The Ultimate Parent Guide for Protecting Your Child on the Internet at the vpnMentor blog https://www.vpnmentor.com/blog/

Stop It Now

Stop It Now prevents child sexual abuse by engaging with and supporting adults, families and communities and through research and speaking out. Their booklet The Internet and Children contains tips and jargon explanations. https://www.stopitnow.org.uk/
Stop It Now
Parents Protect! is a child sexual abuse awareness and prevention website with Internet Safety information. https://www.parentsprotect.co.uk/
Childnet
Childnet International works in partnership with others around the world to help make the internet a great and safe place for children and produced a safety guide for parents and a Guide to Online Gaming. https://www.childnet.com/
Stop It Now
National Online Safety makes it their mission to make the internet a safer place for children through equipping school staff, parents and children with the knowledge they need to understand online dangers and how best to react should an incident arise.
You can access their parent guides here https://nationalonlinesafety.com/guides.
They also have an excellent free Parent App which you can read more about https://info.nationalonlinesafety.com/mobile-app
Stop It Now
Child Exploitation and Online Protection Command (CEOP) are part of the police who investigate and deal with cases of online grooming. Their Child Protection Advisors are fully trained to offer support and guidance to any young people who are worried about online grooming. You can find more information and contact CEOP directly on their website ThinkUKnow.

ISP Provided Filtering

Some ISPs (Internet Service Providers) have some provision for parental controls. We’ve listed some of the more popular options below further information should be obtained from your provider directly.

BT

Setting up the parental controls on a BT hub is done through the online “My BT” portal. Below are some links explaining the initial setup and some more detailed information on different features. And, also a Link for a video tutorial.

Sky BroadbandSetting up Broadband Shield on a Sky hub is done through the online “Sky Broadband Shield” portal. Below are some links explaining the initial setup. And, also a Link for a video tutorial.

Virgin Media

Setting up Web Safe on a Virgin Media hub is done through the online “My Virgin Media” portal. Below are some links explaining the initial setup and some more detailed information on different features. And, also a Link for a video tutorial.

The school do not endorse any of the ISPs listed above.

The school can not take responsibility for the use of school devices outside of school hours.

Additional Resources:

Staying Safe Online (by Catch 22)
App Safety.pdf (By Catch 22)
Internet Watch Foundation
NSPCC Net aware
Transl8it
Google Safety Centre
CEOP Think you know
Childline
Swiggle (safe Search Engine for kids)
Cybersmile Foundation

 

 

Restriction/Monitoring Solutions

1.1.1.1

Visit the website: https://one.one.one.one/family/ for stopping adult content in the home environment.

PROS

  • No cost
  • Quick to setup across an entire network
  • Not full proof but a good way of stopping access to sites that deal with adult content.
  • Compatible with School issued Chrombooks (if configured on the router connecting to the internet).

CONS

  • No limits of social media or the content held within.
  • Relatively easy to get around for a motivated student with access to Google.
  • No reporting

With free and paid plans NextDNS is a good low cost option. https://nextdns.io/

PROS

  • App based on mobile devices
  • Works anywhere

CONS

  • Limited requests on the free tier
  • Little to no reporting
  • Not compatible with the school  issued Chromebooks

Other options

Personal Google Accounts, Chromebooks and Android devices
Including – Google Play, Chrome, Search, YouTube etc
Google’s family link app: https://families.google.com/familylink/
Please note; the school provided Google accounts aren’t compatible with Google’s Family Link

ScreenTime on Mac/iPad/iPhone
Visit the website: https://support.apple.com/en-us/HT208982

Screen Time on Windows 10 and X-Box One
These are all covered by Microsoft’s Family Experience.
Visit the website for Windows 10: https://www.howtogeek.com/666985/how-to-use-parental-controls-in-windows-10/

Visit the website for Xbox: https://www.howtogeek.com/672818/how-to-limit-screen-time-on-an-xbox-one/

Playstation
Visit the website: https://www.playstation.com/en-us/support/account/ps4-parental-controls-and-spending-limits/

Netflix
Netflix has a very limited set of restrictions available just around the maturity rating.
Visit the website: https://help.netflix.com/en/node/264

 

Paid for solutions

 

Norton’s Family Premier
Norton’s Family Premier
Makes the Web safer for your kids to explore – by keeping you informed of which sites your kids are visiting, and letting you block harmful or inappropriate sites.Visit the website: https://uk.norton.com/norton-family-premier
PROS

  • Appears well reviewed and from a well known company (we haven’t had reason to test it)

CONS

  • Small cost
  • Not compatible with the school  issued Chromebooks
Qustodio (iOS, Android, Windows, Mac, Kindle)
Visit the website: https://www.qustodio.com/en/
PROS

  • Free version to see if its worth spending money on.
  • Well reviewed by those who’ve used it.

CONS

  • Small cost to unlock some features
  • Not compatible with the school  issued Chromebooks

The school do not endorse any of the software listed above.

Other options

PCMag have a good run down of other resources: https://uk.pcmag.com/parental-control-monitoring/79219/the-best-parental-control-apps-for-your-phone

Safeguarding

Coronavirus COVID-19 – Safeguarding-Letter-09

Hoe Valley School is committed to ensuring the welfare and safety of all our children in school and expects all staff and volunteers to share this commitment.

We believe that students have a right to learn in a supportive, caring and safe environment, which includes the right to protection from all types of abuse, where staff are vigilant for signs of any student in distress and are confident about applying the processes to avert and alleviate any such problems. We have a Safeguarding Policy and procedures in place; these can be viewed on our website in the ‘our school/policies’ section.  All staff (including volunteers and Governors) must ensure that they are aware of these procedures.

Safeguarding is about ensuring that everyone is safe from harm – safe from bullying, safe from people who could abuse, safe from discrimination or harassment – and that we all feel safe in our environment.

Sometimes we may need to share information and work in partnership with other agencies when there are concerns about a student’s welfare.  Where possible, we will ensure that concerns about our students are discussed with his/her parents/carers first unless we have reason to believe that such a move would be contrary to the student’s welfare.

If your child is ever concerned about safety or well-being or about a friend, they should talk to one of the schools Designated Safeguarding Team.

Our designated staff for Safeguarding are:

  • Mr K Kelly (DSL)
  • Ms V O’Keefe (Deputy DSL)
  • Mrs D Jones (DDSL Trained)
  • Ms N Izzard (DDSL Trained)
  • Ms S Masters (DDSL Trained)
  • Mr L Collins (DDSL Trained)

The following links may be useful for parents to explore.

Stop It Now
Child Exploitation and Online Protection Command (CEOP) are part of the police who investigate and deal with cases of online grooming. Their Child Protection Advisors are fully trained to offer support and guidance to any young people who are worried about online grooming. You can find more information and contact CEOP directly on their website ThinkUKnow.

CEOP’s Report Abuse Button is the best way to report online activities that you may be concerned about.
Parent Info
The Parent Info Newsfeed gives parents and carers access to articles by experts, giving advice and support on a wide range of topics.

 

Family Handbook

 

If you would like to download a copy of our Family Handbook for the 2022-23 academic year, you can access a downloadable version via this link; Family Handbook – 2022-23

 

 

Catering

HVS are delighted to work in partnership with Innovate to provide school catering.

Covid-19 Catering Restrictions

Due to restrictions placed on us to operate in a Covid secure manner, our normal catering provision has been temporarily suspended. Our school kitchen is not able to offer breakfast, break time or after school dining options at present.

Lunch is served in 3 locations, in separated year groups and times, and due to this each lunch time we are serving a choice of a hot meal with vegetarian option or a jacket potato. Please click here to view our temporary 3 week rolling menus to the end of the Summer Term 2021. The Week 1 menu is for week commencing Monday 7th June and Monday 28th June, the Week 2 menu is for week commencing Monday 14th June and Monday 5th July, and the Week 3 menu is for week commencing Monday 14th June and Monday 12th July 2021.

 

Under normal circumstances, the following information regarding our catering service applies;

We will be offering a supervised breakfast drop-in each morning from 7.45am-8.15am, which is a calm way to start the school day.

 

Students will have the opportunity to buy healthy snacks at break time.

 

There will be a full range of healthy lunch options.

 

 

Snacks will be available at the end of the formal school day prior to after school clubs.

 

All food can be purchased using our cashless catering system, sQuid.

Are you eligible for Free School Meals?  Please click here to apply

 

For those of you who have students entitled to Free School Meals, the School will allocate funds to your child’s account each day to the sum of £2.45. You will not see this on your Parent Pay account and if it is not used, it does not roll over to the next day. You are of course welcome to add your own funds to your child’s account.

If you have not yet created a Parent Pay account for your child or you have any questions, please email parentpay@hoevalleyschool.org and we will be able to help you.

Uniform

 

We have developed our uniform with the aim of balancing cost with quality. A full list of uniform requirements, showing which items are compulsory and optional can be found by following this link: HVS Uniform List September 2021. This document will also explain which items can be purchased anywhere and those that are only available from Valentino Schoolwear in Knaphill.

You can view the uniform available through Valentino Schoolwear along with up-to-date prices on their website by clicking here. Please note that they offer an in-store fitting service as well as an online ordering and delivery service for your convenience.

 

Arriving at School

 

Students should enter through their designated year group gates which will be opened to students at 8.15am each morning and the students will be greeted by Year Group Staff as they arrive. Parents should not accompany their child into school unless they have forms to drop off or specific questions for our staff. All students must be in school by 8.30am each morning.

 

We are fortunate that students live so close to the school and we therefore expect most of our students to walk, cycle or use their scooters to get to the site. This is better for the environment and promotes health and wellbeing. Parents should remind students, for their own safety, to take great care when crossing the Egley Road using the signalled pedestrian crossing at the main entrance pathway and helmets should be worn. Cycle and scooter racks are available in each Year Group entry point, as well as outside our main Reception area. Please ensure that students bring a lock with them. Please remind your child not to leave their bike or scooter in the public racks at Woking Sportsbox.

 

 

If you are dropping off your child by car, please enter the shared car park and park your car in a marked parking bay before letting your child get out of the car. Please do not attempt to drop off your child on the Egley Road or in the surrounding roads or the garden centre next door. Please take care to look out for other students being dropped off when you are driving through the car park. Students who arrive late after their Year Group gate has been locked should report to school reception. If you arrive by car early to collect your child at the end of the school day, pleas ensure that you park in a marked car parking space and do not wait in other areas of the car park. The car park is not owned or operated by Hoe Valley School, but is owned by Woking Borough Council and is shared use with the Woking Sportsbox.

Severe Weather Procedure

In the event of severe weather, the School will make every effort to open as usual. It will implement the following plan.

A decision as to whether School intends to open or not that day will be made as early as practically possible. This decision will be based on the safety of the School site and the immediate surrounds as well as the ability of sufficient numbers of teaching staff to get into work.

Updates will be posted on the School website. Additionally, if the School is closed, all parents will be sent a text message informing you of this decision.

If the School is open, registration time will be extended and students should aim to arrive by 9am. If your son/daughter is not coming to School, please inform the School. We would urge you to do so via email at absence@hoevalleyschool.org as you will appreciate the phone line is likely to be very busy with the School making arrangements.

If insufficient teaching staff are able to get to School to be able to have a safe ratios, it may be necessary to close the School. You will be informed by text and email if this is the case.

If the severe weather/conditions are forecast to continue during the day, it is likely that alternative lunch arrangements will be made, the formal School day will end at 2.45pm and there will be no after-School clubs. You will be informed by text and email if this is the case.

Term Dates

ACADEMIC YEAR 2022-23

AUTUMN TERM 2022

Inset
Inset
Start of Term
Start of Term
Half Term
End of Term
Thursday 1st September 2022
Friday 2rd September 2022
Monday 5th September 2022 – 8.30am (Year 7 only)
Tuesday 6th September 2022 – 8.30am (All Year Groups)
Monday 24th October to Friday 28th October 2022
Friday 9th December 2022 at 1:00pm

SPRING TERM 2023

Start of Term
Inset
Half Term
End of Term
Tuesday 3rd January 2023
Friday 10th February 2023
Monday 13th to Friday 17th February 2023
Friday 31st March 2023 at 1.00pm

SUMMER TERM 2023

Start of Term
Bank Holiday
Half Term
Inset
End of Term
Monday 17th April 2023
Monday 1st May 2023 (School closed)
Monday 29th May to Friday 2nd June 2023
Monday 3rd July 2023
Tuesday 18th July 2023 at 1:00pm

ACADEMIC YEAR 2023-24

Coming soon